PREMIER ASSOCIATION MANAGEMENT SERVICES

FINANCIAL SERVICES

Accounts Receivable:

• Maintain and update homeowner master list (adds/deletes/changes)
• Complete Association questionnaires/certifications and closing letters
• Create and mail invoices
• Receive, record and deposit funds
• Delinquency follow-up
• Create and send monthly statements for accounts with outstanding balances
• Apply late fees and interest charges
• Send “file/lien/collection” requests to Association’s Attorney
• Court Appearances
• Establish Budget & Chart of Accounts for Association
• Input all revenue & expenses in accounting system and report monthly
• Produce monthly financial reports, including:
  • Income Statement (Budget vs Actual YTD)
  • Balance Sheet
  • Check Register
  • Homeowner Open Invoice Report
• Reconcile bank statements monthly
• Prepare tax return information for outside accountant (CPA)

Accounts Payable:

• Receive, review, and ensure timely payments of vendor invoices
• Attach check stub with invoices, statements or receipts

Budgeting:

• Develop Proposed Budget based on previous year
• Produce working budget documents for board of directors
• Produce consolidated budget for board review and approval
• Provide budget increase/decrease recommendations

Reserve Analysis:

• Assist Engineering firm or Reserve Specialist to conduct reserve study

Management Company Expenditures:

• Provide monthly detail of all Management Company expenses
• Provide detailed monthly invoice for services

MANAGEMENT SERVICES

Annual / Turnover Meeting:

• Attendance (Monday-Thursday); weekend attendance available for additional fee
• Meeting Coordination:
  • Mail notification to all applicable lot owners
  • Assist Board in obtaining and reserving facility
  • Create and track ballots and proxy’s
  • Assist with vote collection and counting
  • Produce copies of all documents and handouts for meeting
  • Present Management Company Report

Board of Directors Meeting:

• Coordinate meeting dates and remind Board members (Monday-Thursday)
• Meetings are to be held and completed before 5pm unless otherwise specified in contract.  For regularly scheduled meeting, Financial Reports and Management Report will be emailed two (2) business days prior to meeting date.  Additional charges may apply for after-hours or weekend meetings
• Develop agenda with board input

Newsletters:

• Produce copies of associations newsletter and distribute
  • Cost of copies and postage will be billed separately
• Community Manager can provide property management related article for newsletter upon request.
• Newsletters may be written by our management team, for your association at an additional charge

Homeowner Database:

• Maintain and update master homeowner list (adds/deletes/changes)
• Inform Welcome Committee of new move-ins, upon request
• Provide copy of Covenants, Bylaws, ARC Standards, ARC Request Form, Inspection Process Guidelines and a Homeowner Update Form to each new resident upon notification of completed closing by the closing attorney

Re-Sales:

• Record resale homes during the inspection process
• Write HOA letter stating policy regarding mandatory closing letters
• Track homes sold, by information provided to us from the closing attorneys

Property Inspections:

• Monthly drive-through for covenant inspections (unless otherwise stated in contract)
• Send violation letters at the direction of the board
• Coordinate appeals and hearings
• Legal Follow-up as needed
• Maintain correspondence file